Expedited VN : Regional Human Resources Officer (P)

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

This is an expedited recruitment process, open for applications from internal and internal-equivalent candidates only.

Organizational Context and Scope

Under the overall supervision of the Deputy Regional Director for Management (DRDM) for RO Dakar and direct supervision of the Regional HRBP, the Regional Human Resources Officer will be responsible for monitoring and supporting the human resources functions of the Country Offices (COs) within the Region and the Regional Office (RO), as well as for assisting the DRDM/HRBP on human resources-related issues.

Required Qualifications and Experience

Education

• Master’s degree in human resources, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in Administration and Human Resources Management;
• Familiarity with the UN common system or similar systems; and,
• Working experience in the Region and/or developing countries is an added advantage.

Skills

• High level of computer literacy. Good knowledge of MS Office, specifically EXCEL;
• Demonstrated writing skills; Good knowledge of IOM/ UN Human Resources and financial policies and staff rules and regulations;
• Excellent organization skills; analytical and creative thinking;
• Ability to prepare clear and concise reports and coordinate the human resources and administrative activities effectively;
• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes; and,
• Knowledge of WAVE is a distinct advantage.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

– behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promoting the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Regional HR Support

• In coordination with the DRDM/HRBP, provide support and guidance to the RO, as well as Country Offices in the Region, in managing human resources functions, such as Personnel Administration Supervision, Staff Development, Employee Relations and Disciplinary Process, Compensation and Benefits Administration and Payroll Verification, Performance Management System Administration, HR Reporting, Quality Management and Compliance.
• Review Contracts and Personnel Action forms issued for the Chief of Missions/Heads of Offices in the COs in the RO and support the DRDM/HRBP in reviewing contract extension requests for international staff in the RO.
• Support the monitoring of Human Resources administration of RO staff, while ensuring HR processes are followed correctly, including but not limited to hiring, re-hiring, staff contracts, transfers, promotions, separations, benefits, and entitlements.
• Ensure that the relevant documentation is properly archived in staff members’ personal files.

Recruitment and Talent Management

• Coordinate the Recruitment processes in COs and the RO in close liaison with the DRDM/HRBP and provide support to the COs in fulfilling the appropriate staff and non-staff vacancy needs and ensure the relevant recruitment procedures are effectively applied.
• Coordinate staff training activities in COs and the RO in close coordination with the DRDM/HRBP and Staff Development and Learning Unit.
• Assist the DRDM/HRBP in the development of relevant internal instructions, procedures, and guidelines in coordination with HRM to complement or to adapt the general instructions of IOM regarding human resources management functions.
• Assist in training of staff in the Region in relevant areas of human resources management, including Enterprise Resource Planning - Human Resources (ERP-HR).

WAVE HR Administration

• Support the timely and regular implementation of the Performance Appraisal System in the RO and in the COs within the Region.
• Oversee the maintenance of the WAVE HR Module in the COs in the Region to keep the information accurate and up to date.
• Support the roll-out/implementation of new HR WAVE updates, including eREC.

HR Policy Implementation

• Assist the DRDM/HRBP in implementing IOM's Human Resources policies, rules and regulations, as well as standards and techniques, considering the COs activities; ensure that the COs’ administrative procedures are in place and followed and are in accordance with the established practices.
• Support the timely and accurate personnel administration and payroll processing of smaller Country Offices in the Region and ensure proper documentation with regard to the payroll and personnel administration.
• Assist COs in the implementa